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How much does it cost to hire a birthday party planner in Nairobi?

The cost of hiring a birthday party planner in Nairobi can vary widely depending on several factors, including the planner’s experience, the scope of services provided, the size and complexity of the event, and the specific requirements and preferences of the client. Generally, birthday party planners in Nairobi offer a range of packages and pricing options to accommodate different budgets and event needs.

Here are some approximate cost ranges for hiring a birthday party planner in Nairobi:

  1. Basic Packages: Basic packages may start from around Ksh 20,000 to Ksh 50,000. These packages typically include essential services such as venue selection, basic décor, coordination of vendors, and on-site event management.
  2. Mid-Range Packages: Mid-range packages may range from Ksh 50,000 to Ksh 150,000. These packages often include more comprehensive services such as themed décor, entertainment booking, catering coordination, and personalized details tailored to the client’s preferences.
  3. Premium Packages: Premium packages may start from Ksh 150,000 and can go up significantly depending on the level of customization and luxury involved. These packages may include elaborate themes, custom décor elements, high-end entertainment options, premium catering, and exclusive add-ons.

It’s important to note that the final cost of hiring a birthday party planner in Nairobi will depend on various factors such as the number of guests, venue selection, décor requirements, entertainment preferences, and any additional services requested by the client. Additionally, some planners may charge a flat fee or hourly rate for their services, while others may offer package deals with bundled pricing.

Before hiring a birthday party planner, it’s advisable to discuss your budget, expectations, and event vision with the planner to ensure that they can provide services that align with your needs and preferences within your budget constraints. Requesting quotes from multiple planners and comparing their offerings can also help you make an informed decision and find the right planner for your birthday celebration in Nairobi.



Sharing all the details of the event with our representative, then receiving a copy of the brief’s summary.

Proposal Discussion

Holding a conversation around a document containing the event’s plan, and budgetary details.


Making the initial transaction to book us for the event.

Event Execution

Implementing all the details of the proposal discussion, as well as making the final transaction.


Event Visual Solutions

Through our stage designing, we complement the effects of both lights, and LED screens. Beyond the concept development stage, our visual designers execute a flawless setup that highlights the experience of different moments in the event’s program.The resolution of our visual gear is top-notch. It brings the best brand experience.

Event Entertainment

We provide compelete event entertainment solutions ranging from DJ services, MC/Host services, Live Band services, Choreography services, among others. We literally lift the hassle that comes with building a solid entertainment team.

Event Audio Systems

Our audio gear delivers unmatched clarity. We have invested in globally trusted brands such as Mackie,Peavey, EletroVoice, Wharfdale, Shure, Proel, etc. We pride ourselves to be one of the best event equipment rental services in Kenya.


We stick to our value system when it comes to how we operate:

  • Excellence:

    Outdoing ourselves in the quality of work we deliver.

  • Customer Experience:

    Honoring our clients by creating value for their investment.

  • Relationship:

    Leaving an everlasting impression that builds a connection with people.

  • Reliability:

    Demonstrating integrity in our commitments.

  • Passion:

    Doing “one more thing” in pursuit of service.

What services do birthday party planners in Nairobi offer?

Birthday party planners in Nairobi typically offer a wide range of services to help clients plan and execute memorable birthday celebrations. These services can be tailored to meet the specific needs, preferences, and budgets of the clients. Here are some common services offered by birthday party planners in Nairobi:

  1. Event Conceptualization:
    • Collaborating with clients to develop a unique and creative concept or theme for the birthday celebration based on the client’s interests, preferences, and vision.
  2. Venue Selection and Booking:
    • Assisting clients in finding and securing suitable venues for the birthday party, whether it’s a private residence, event space, restaurant, or outdoor location.
  3. Themed Decor and Design:
    • Designing and coordinating themed decorations, including table settings, centerpieces, balloons, backdrops, banners, signage, and other décor elements to bring the party theme to life.
  4. Catering Coordination:
    • Arranging catering services and menu selections for the birthday party, including appetizers, main courses, desserts, beverages, and special dietary accommodations as needed.
  5. Entertainment and Activities:
    • Organizing entertainment options and activities to keep guests engaged and entertained throughout the celebration, such as live music, DJs, performers, magicians, face painters, photo booths, games, and interactive experiences.
  6. Invitations and Stationery:
    • Designing and producing custom invitations, RSVP cards, thank-you notes, and other stationery items for the birthday party, incorporating the theme and personalization details.
  7. Cake Design and Desserts:
    • Collaborating with bakeries or pastry chefs to design and create custom birthday cakes, cupcakes, desserts, and sweet treats that complement the party theme and satisfy guests’ tastes.
  8. Photography and Videography:
    • Arranging professional photography and videography services to capture precious moments and memories from the birthday celebration, ensuring high-quality images and footage for the client’s keepsake.
  9. Party Favors and Gifts:
    • Assisting clients in selecting and sourcing party favors, gift bags, and personalized tokens of appreciation for guests to take home as mementos of the celebration.
  10. On-Site Event Management:
    • Providing on-site coordination and management of the birthday party, overseeing setup, vendor logistics, timeline execution, guest assistance, and troubleshooting to ensure a seamless and enjoyable experience for everyone.
  11. Post-Event Cleanup and Wrap-Up:
    • Handling post-event cleanup and teardown, including removal of decorations, equipment, and waste disposal, to leave the venue in pristine condition after the celebration.

These are just some of the services that birthday party planners in Nairobi may offer to clients. The specific services provided may vary depending on the planner’s expertise, resources, and client preferences. Clients can work closely with their chosen planner to customize a package that meets their needs and creates a memorable birthday experience for themselves and their guests.

How far in advance should I book a birthday party planner in Nairobi?

It’s generally advisable to book a birthday party planner in Nairobi as far in advance as possible to secure your preferred date, venue, and vendors, especially if you have specific requirements or preferences for your celebration. The ideal booking timeline can vary depending on factors such as the planner’s availability, the complexity of the event, and the time of year. Here are some general guidelines for booking a birthday party planner in Nairobi:

  1. 6-12 Months in Advance:
    • For larger or more elaborate birthday celebrations, such as milestone birthdays, themed parties, or events with a large guest count, consider booking your party planner 6-12 months in advance. This allows ample time for thorough planning, venue selection, vendor coordination, and customization of details.
  2. 3-6 Months in Advance:
    • For mid-sized birthday parties with moderate complexity and guest counts, consider booking your party planner 3-6 months in advance. This timeframe allows sufficient time to finalize event details, secure vendors, and ensure availability of preferred venues and entertainment options.
  3. 1-3 Months in Advance:
    • For smaller, more intimate birthday gatherings or last-minute celebrations, consider booking your party planner 1-3 months in advance. While shorter lead times may limit availability and flexibility, a skilled planner can still work efficiently to execute a memorable celebration within a condensed timeframe.

Keep in mind that peak seasons, such as holidays, weekends, and popular event dates, may have higher demand for party planners and venues, so it’s advisable to book well in advance during these times. Additionally, if you have specific preferences for venues or vendors, such as preferred locations, entertainment options, or catering services, it’s best to secure these elements early to avoid disappointment.

Regardless of the booking timeline, open communication with your chosen party planner is key to ensuring a successful collaboration and a memorable birthday celebration. Be sure to discuss your vision, requirements, budget, and any special requests with your planner upfront to ensure that they can accommodate your needs and bring your birthday party vision to life.

Do birthday party planners in Nairobi offer customizable party packages?

Yes, many birthday party planners in Nairobi offer customizable party packages to meet the diverse needs, preferences, and budgets of their clients. These customizable packages allow clients to tailor their birthday celebrations according to their specific themes, guest counts, venue preferences, and desired services. Here are some key aspects of customizable party packages offered by birthday party planners in Nairobi:

  1. Theme Selection:
    • Clients can choose from a variety of themes or concepts for their birthday parties, ranging from popular themes like princesses, superheroes, animals, sports, to more unique and personalized themes based on the client’s interests, hobbies, or favorite colors.
  2. Décor Options:
    • Party planners can offer a range of décor options to match the chosen theme, including table settings, centerpieces, balloons, banners, backdrops, lighting, and other decorative elements. Clients can customize the décor based on their preferences and budget constraints.
  3. Entertainment and Activities:
    • Clients can select from a variety of entertainment and activities to keep guests engaged and entertained throughout the celebration. Options may include live music, DJs, performers, magicians, face painters, photo booths, games, crafts, and interactive experiences tailored to the age group and interests of the guests.
  4. Catering and Refreshments:
    • Clients can choose from a range of catering options and menu selections, including appetizers, main courses, desserts, beverages, and special dietary accommodations as needed. Planners can accommodate preferences for buffet-style meals, plated dinners, themed treats, and customized cakes to enhance the dining experience.
  5. Add-On Services:
    • Clients may have the option to add on additional services or enhancements to their party packages, such as photography, videography, party favors, gift bags, customized stationery, themed props, special effects, or guest appearances, to elevate the overall experience and create lasting memories.
  6. Budget Flexibility:
    • Party planners can work with clients to customize party packages according to their budget constraints and financial considerations. Clients can prioritize and allocate funds to the aspects of the party that matter most to them, while still ensuring a memorable and enjoyable celebration for guests.

By offering customizable party packages, birthday party planners in Nairobi strive to provide personalized and tailored experiences that reflect the unique preferences and visions of their clients. Clients can collaborate closely with their chosen planner to design a birthday celebration that meets their needs, exceeds their expectations, and creates cherished memories for years to come.

Can birthday party planners in Nairobi accommodate special requests or dietary restrictions?

Yes, birthday party planners in Nairobi can typically accommodate special requests and dietary restrictions to ensure that all guests can enjoy the celebration safely and comfortably. Whether it’s food allergies, dietary preferences, religious restrictions, or other special needs, party planners are usually willing to work closely with clients to accommodate their guests’ requirements. Here’s how birthday party planners in Nairobi can accommodate special requests and dietary restrictions:

  1. Menu Customization:
    • Party planners can work with clients and caterers to customize the menu to accommodate dietary restrictions and preferences. This may involve offering alternative options for guests with allergies, intolerances, or specific dietary preferences such as vegetarian, vegan, gluten-free, or dairy-free diets.
  2. Allergen Awareness:
    • Party planners can communicate with caterers and food vendors to ensure awareness of common allergens and the importance of cross-contamination prevention. They can provide clear labeling and signage to identify allergen-free options and prevent accidental exposure.
  3. Specialty Dietary Needs:
    • Party planners can arrange for specialty dietary items or alternative ingredients to accommodate guests with specific dietary needs, such as halal, kosher, or other religious dietary restrictions. They can coordinate with trusted suppliers and vendors to source appropriate food options.
  4. Communication with Guests:
    • Party planners can collect information about guests’ dietary restrictions and special requests during the RSVP process or through direct communication channels. They can then relay this information to caterers and vendors to ensure that guests’ needs are met on the day of the event.
  5. Alternative Food Stations:
    • Party planners can set up alternative food stations or buffet options to cater to guests with dietary restrictions, offering a variety of options that meet different dietary needs and preferences. This allows guests to enjoy the celebration without feeling limited by their dietary requirements.
  6. Clear Communication:
    • Party planners can communicate with guests in advance about the available food options, ingredients used, and any precautions taken to accommodate dietary restrictions. This helps guests feel informed and reassured about their ability to enjoy the celebration safely.

By accommodating special requests and dietary restrictions, birthday party planners in Nairobi strive to create inclusive and welcoming environments where all guests can participate fully in the celebration. Clients can discuss their specific requirements and concerns with their chosen party planner to ensure that their event is accessible and enjoyable for everyone in attendance.

What are some popular birthday party themes in Nairobi?

In Nairobi, as in many other places, birthday party themes can range from classic and timeless to trendy and unique. Here are some popular birthday party themes that are commonly celebrated in Nairobi:

  1. Safari Adventure:
    • Given Kenya’s rich wildlife and natural beauty, a safari-themed birthday party is a popular choice. Decorations can include animal prints, safari hats, faux foliage, and plush animals. Activities may include safari-themed games, storytelling, and even a mini-safari if held in a suitable outdoor location.
  2. Princess and Prince:
    • Little girls often love princess-themed parties, where they can dress up in royal attire and feel like royalty for the day. Decorations may include tiaras, wands, royal banners, and castle backdrops. Guests can participate in activities like crown decorating, royal ball dancing, and storytelling.
  3. Superheroes and Comics:
    • Superheroes and comic book characters are perennial favorites among children and adults alike. A superhero-themed party can feature decorations inspired by favorite heroes, such as capes, masks, comic book banners, and cityscape backdrops. Guests can enjoy superhero training activities, costume contests, and themed games.
  4. Under the Sea:
    • An under the sea-themed party is perfect for children who love ocean creatures and marine life. Decorations can include blue and green hues, seashells, starfish, and underwater creatures like fish and jellyfish. Guests can enjoy ocean-themed crafts, treasure hunts, and aquatic games.
  5. Pirates and Treasure Islands:
    • Ahoy, matey! A pirate-themed party is an exciting adventure for children who dream of sailing the high seas. Decorations may include pirate flags, treasure chests, maps, and pirate ship backdrops. Guests can participate in treasure hunts, walk the plank, and enjoy pirate-themed treats and snacks.
  6. Sports Extravaganza:
    • For sports enthusiasts, a sports-themed party can be a slam dunk. Decorations can feature favorite sports teams, jerseys, balls, and equipment. Guests can engage in sports-themed games, mini competitions, and challenges related to various sports.
  7. Space and Planets:
    • Explore the wonders of the universe with a space-themed birthday party. Decorations may include stars, planets, rockets, and astronaut gear. Guests can participate in space-themed crafts, rocket launches, and stargazing activities.
  8. Circus Carnival:
    • Step right up to the greatest show on earth with a circus-themed birthday party. Decorations can include colorful tents, circus animals, clown accessories, and carnival games. Guests can enjoy circus performances, face painting, balloon twisting, and carnival treats.

These are just a few examples of popular birthday party themes in Nairobi. The choice of theme often depends on the interests, age, and preferences of the birthday celebrant, as well as the overall atmosphere and experience desired for the celebration. With creativity and imagination, any theme can be brought to life to create a memorable and enjoyable birthday party experience for guests of all ages.

Do birthday party planners in Nairobi provide on-site coordination and support during the event?

Yes, many birthday party planners in Nairobi offer on-site coordination and support during the event to ensure that everything runs smoothly and according to plan. On-site coordination is a valuable service provided by party planners to alleviate stress for the host and ensure that the celebration is enjoyable for guests. Here’s how birthday party planners in Nairobi typically provide on-site coordination and support:

  1. Setup and Décor: Party planners oversee the setup of decorations, table settings, and other décor elements to bring the chosen theme to life. They ensure that all decorations are arranged according to the agreed-upon design and aesthetic.
  2. Vendor Coordination: Party planners liaise with vendors such as caterers, entertainers, photographers, and venue staff to ensure that they arrive on time and have everything they need for the event. They coordinate logistics and address any last-minute changes or concerns.
  3. Timeline Management: Party planners create a detailed timeline of events for the party, including the timing of activities, games, entertainment, and meal service. They help keep the event on schedule and smoothly transition from one segment to the next.
  4. Guest Assistance: Party planners greet guests as they arrive, provide directions to key areas, and assist with any special requests or accommodations. They ensure that guests feel welcomed and comfortable throughout the celebration.
  5. Problem Solving: In the event of unforeseen issues or challenges, such as a vendor delay or technical difficulty, party planners remain calm and resourceful to quickly resolve the problem and minimize disruption to the event.
  6. Emergency Preparedness: Party planners are prepared to handle emergencies or medical situations that may arise during the event. They have access to first aid supplies and emergency contacts to ensure the safety and well-being of guests.
  7. Cleanup and Tear-down: After the event concludes, party planners oversee the cleanup and tear-down process, ensuring that the venue is left in pristine condition. They coordinate with vendors to pack up equipment, dispose of waste, and return rental items.

By providing on-site coordination and support, birthday party planners in Nairobi aim to create a stress-free and enjoyable experience for the host and guests alike. Clients can relax and enjoy the celebration knowing that all aspects of the event are being professionally managed by the planner. This allows the host to fully immerse themselves in the festivities and create lasting memories with their loved ones.

What should I consider when choosing a birthday party planner in Nairobi?

When choosing a birthday party planner in Nairobi, there are several important factors to consider to ensure that you find the right fit for your event. Here are some key considerations to keep in mind:

  1. Experience and Reputation:
    • Look for a party planner with a proven track record of organizing successful birthday celebrations in Nairobi. Research their experience, portfolio of past events, client testimonials, and online reviews to gauge their reputation and reliability.
  2. Services Offered:
    • Consider the range of services offered by the party planner and whether they align with your needs and preferences. Some planners offer comprehensive event planning services, while others may specialize in specific aspects such as décor, entertainment, or catering coordination.
  3. Creativity and Vision:
    • Choose a party planner who demonstrates creativity, innovation, and attention to detail in their event designs and concepts. Look for someone who can bring your vision to life while offering fresh ideas and personalized touches to make your celebration unique and memorable.
  4. Communication and Collaboration:
    • Effective communication is key to a successful collaboration with your party planner. Choose someone who listens to your ideas, understands your vision, and communicates openly and transparently throughout the planning process. A responsive and accessible planner who keeps you informed and involved every step of the way will help ensure a smooth and enjoyable experience.
  5. Budget and Pricing:
    • Discuss your budget and pricing expectations upfront with the party planner to ensure that they can work within your financial constraints. Be clear about your budget limitations and ask for detailed cost estimates and breakdowns to avoid any surprises or hidden fees later on.
  6. Flexibility and Adaptability:
    • Choose a party planner who is flexible and adaptable to changing circumstances, timelines, and preferences. They should be able to accommodate last-minute changes, special requests, and unforeseen challenges while maintaining professionalism and composure.
  7. Vendor Network and Relationships:
    • Consider the party planner’s network of vendors, suppliers, and industry contacts in Nairobi. A well-established planner with strong relationships in the event industry can leverage their connections to secure quality vendors and negotiate favorable terms on your behalf.
  8. Attention to Detail and Organization:
    • Look for a party planner who pays attention to detail, demonstrates strong organizational skills, and has a meticulous approach to planning and execution. They should be able to manage multiple tasks, deadlines, and logistics seamlessly to ensure a flawless event experience.
  9. Compatibility and Trust:
    • Choose a party planner with whom you feel comfortable and trust to handle your birthday celebration with care and professionalism. Building a good rapport and establishing mutual trust and understanding will contribute to a positive and successful planning experience.

By considering these factors and conducting thorough research and interviews, you can select a birthday party planner in Nairobi who meets your expectations and helps bring your birthday celebration vision to life.

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